San Antonio Property Management Standards for Owners

Category 1: Risk & Asset Protection

• How do you protect my HVAC system during San Antonio summers?

  San Antonio heat puts constant strain on HVAC systems, and we mitigate this by verifying filter changes using FilterSync™ on a fixed schedule. Restricted airflow from dirty filters is the primary cause of system failure. Instead of relying on tenant "reminders," we use a verified process through ResProof that confirms the event occurred, preventing avoidable strain on system components during peak San Antonio 100°F+ demand.

• How do you protect my HVAC system during San Antonio summers?

  If an HVAC failure is even partially attributed to a clogged filter, we pay for the repair and compensate the owner $500 for excess system wear. Because we utilize FilterSync™ to remove the primary variable of tenant neglect, we put our own financial responsibility behind this standard of care.

• How do you mitigate exterior risks and soil movement common to San Antonio?

  We perform structured inspections focused on the building envelope and ensure residents comply with mandatory foundation watering during drought conditions. San Antonio’s expansive clay soil requires consistent moisture to prevent soil shrinkage and structural shifting. Our lease agreements explicitly define foundation care as an asset preservation standard to protect your slab and building integrity.

Category 2: Financials, ROI & Transparency

• Do you markup maintenance invoices or receive vendor kickbacks?

  No. For Lease Clover does not markup maintenance invoices and does not receive referral fees or kickbacks from vendors. Owners pay exactly what the vendor charges. By removing financial incentives tied to repair volume, we align our interests with yours: keeping maintenance costs low and property quality high.

• How long will it take to find a qualified resident for my property?

  In the current San Antonio market, most properties are leased within 14 to 21 days depending on seasonal demand and property condition. We avoid "stale listing" syndrome by using real-time data to price your home accurately. Our goal is to attract higher quality applicants who prioritize well-maintained homes—ensuring speed doesn't come at the cost of screening quality.

• How do you ensure visibility for out-of-state or absentee owners?

  Owners receive continuous digital visibility through a secure portal featuring time-stamped documentation and FilterSync™ verification. This level of documentation allows remote owners to verify property condition, maintenance, and lease enforcement without relying on summaries or assumptions. You have 24/7 access to move-in/move-out photos, actual invoices, and HVAC maintenance logs.

Category 3: Legal & Texas Compliance

• Are you licensed to manage property in Texas?

  Yes. For Lease Clover operates under a licensed Texas Real Estate Broker in full compliance with SB 1968 (Effective Jan 1, 2026). This law enhances broker responsibility and experience standards. We operate in total alignment with Texas Real Estate Commission (TREC) requirements.

• How do you stay compliant with the 2026 Texas Legislative changes regarding squatters?

  We utilize the "Immediate Removal" protocols established by SB 1333 (89th Texas Legislature) to protect vacant assets from unauthorized occupants. This law allows us to work directly with the Sheriff for rapid removal via an owner's affidavit, avoiding the months of delay associated with traditional civil evictions.

• How does the eviction process work in Bexar County?

  We follow a disciplined timeline initiated by a Notice to Vacate and handled by a qualified Texas eviction attorney. We file suits in the appropriate Bexar County Justice of the Peace Precinct. By maintaining a clean audit trail and operating in strict compliance with Texas Property Code Chapter 92, we provide the court with clear evidence required for judgment.

Category 4: Tenant Screening & Risk Reduction

• How do you screen tenants beyond just a credit score?

  We use bank-linked verification and direct financial data to confirm that income is real, recurring, and sufficient to support the rent. We review income stability, debt obligations, and behavioral patterns that indicate how a tenant is likely to perform over the full lease term, rather than relying on easily falsified digital paystubs.

• How do you handle Emotional Support Animals (ESA) and service animals?

  We verify all assistance animal requests through a third-party service to ensure full compliance with HUD Guidelines and the Fair Housing Act. This protects owners from fraudulent claims while respecting the rights of residents with valid service or emotional support animals.

Category 5: Operations & Peace of Mind

• Who approves repairs and what is the spending threshold?

  For Lease Clover is authorized to approve routine repairs up to a defined dollar threshold without owner approval to prevent delays and secondary damage. Repairs exceeding that threshold require owner authorization unless immediate action is required to protect the property or comply with Texas habitability requirements. Approval limits and emergency exceptions are documented in the management agreement so decision authority is clear and consistent.

• I already have a tenant; can you take over an existing lease?

  Yes. We specialize in "Inherited Lease" transitions where we stabilize the tenancy and bring the property up to For Lease Clover standards. We perform a baseline inspection and onboard the tenant into our portal and FilterSync™ systems so professional enforcement begins immediately.

• Can owners cancel if the relationship isn’t working?

  Yes. We earn your business through performance, not long-term contract lock-ins. If our standards for asset preservation or communication are not met, owners may cancel their management agreement with no penalties.